How to Process Mimecast Exports (Aid4Mail 5 Enterprise License)

With Aid4Mail version 5, you can now process Mimecast SJF exports in their native format. These exports come organized in two different formats: as a collection of ZIP files downloaded from a Mimecast FTP server or grouped by account folders on an external hard drive delivered by Mimecast.

Here's how Aid4Mail handles the Mimecast format:

  1. It can access the zipped files in their native format. You don't need to unzip at all.
  2. Process and re-organize all the emails so that the emails for each email address are saved in separate folders (the parent folder being the email address name).
  3. Quickly and Accurately parse through all the Mimecast data only once to re-organize the emails for each email address.
  4. Functionality to create multiple sessions to convert all the emails from each email address to a separate PST file.

Let´s now go through the two export types from Mimecast and provide you with details on how to successfully process the export. 

1. Mimecast export downloaded from FTP Server:


If you downloaded your Mimecast export, you most likely have a file/folder structure like this:

Inside of one of the zipped files, you will have a complex folder structure that contains EML files. 

Aid4Mail 5 will be able to process all of the zipped files, so there is no need to unzip them. Also Aid4Mail 5 will be able to navigate through the complex folder structure to process all of the EML files. 

With this type of export from Mimecast, all of the emails are mixed together and thus you will first need to re-organize all of the emails for each email address.

To accomplish this in Aid4Mail 5, you will need to setup the session and use the {EmailAccount} token as shown here:


In the above screenshot, I used the "Folder Structure Template": {EmailAccount:*@enron.com}

This means that any email address with the domain "enron.com" will be re-organized. This of course will need to be updated with your own domain. 

I also selected "Use FNV-1a signature" as this will help speed up the conversion. 

Once I run this session, my "Target" folder "Mimecast Export - Reorganized" will look like this:



As you can see, each email address with "enron.com" had a folder created for it and the folder contains only emails with that email address in them.

If you now need to convert each of these folders to a separate PST file, please continue down to find out how to easily set this up. 

2. Mimecast export from external hard drive:

If you received your Mimecast export on an external hard drive, you most likely have a file/folder structure like this:

In this case, all the emails for each user are organized and you do not need to complete the process to re-organize them (as described in number one above). 

If you need to convert each users emails to a PST file, you can use a simple syntax in Aid4Mail 5 to create a PST file for each parent folder that contains all the emails. 

To accomplish this in Aid4Mail 5, you will need to setup the session and use the asterisk duplication character to create a session for each parent folder. 

First create a new Project in Aid4Mail 5 and setup the single session like this:

The Source Location" is set to: C:\Users\Josh Smith\Desktop\Mimecast export external hard drive\*

*If you already completed the conversion to re-organize the emails based on email address (described above under number one), you would want to select "EML" as the Source "Format" as you have already processed the Mimecast SJF file.

The Target "PST file:" is set to: C:\Users\Josh Smith\Desktop\Mimecast export PST Files\*.pst

I also set the Target "Location", or base folder in the PST file, to: Mimecast Emails.

The Target "Location" is optional and can be completely removed or changed to your preference. 

After the session is setup as shown above with your specific location for the source and target formats, show the session list, under "View", and then simply click the "Duplicate" button. Now watch the magic of Aid4Mail creating a session for each email address and having the email address as the PST file name. It will look something like this:

As you can see, a session is created for each parent folder from the Source "Location:" with the email address as the PST file name.

You can now decide on how many sessions you would like to run concurrently (under "Options" > "Session" > "Multiple Sessions") and then use the "Run All" button to start processing all the sessions.


If you experience any issues, please don't hesitate to contact us.

If you would like to buy an Aid4Mail license, please visit the Aid4Mail website.

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